Online Solutions To Streamline Your Data Collection/Form Processes
Collecting forms is a tedious and challenging task for all organizations (Associations, Schools, Leagues and/or Conferences). Power Media simplifies form collection, while streamlining the process for everyone involved. Some examples include parents completing athletic forms for their son/daughter prior to the Fall Sports season, coaches nominating players for All-State or employees submitting their Workers’ Pay, Officials’ Pay and Ticket Sales reports. The system captures and stores data while also generating a PDF document which integrates responses into your own PDF document. Accessing forms has never been easier!!!
Do You Collect Forms/Data On A Regular Basis?
Power Media creates comprehensive online form systems which integrates data collected into your customized documents. Power Media develops a customized solution tailored to meet the needs and objectives of our clients.
Are You Consumed With Paperwork?
All form submissions are collected and stored within the site for easy access, but can be exported into an excel spreadsheet for your own personal database. Eliminate the piles of paperwork and headaches of data collection with Power Media!
Digitize Your Paperwork
Create a paperless environment and an online storage hub for all of your data collection needs.
Never Lose A Document
As long as entry is available you will always have access the information and forms/data collected.
Never waste time with data entry or complete documents by hand again. The entire process is automated from start to finish.
Simple Form Management
Complete one form and have multiple documents automatically generated, eliminating the possibility of forgetting to complete a form.
All form entries are stored in your database and easily accessible via your password-protected administrative login.
Choose which entry data you would like to export by form field or date range and then exporting the data to a CSV file.
Confirmation emails are sent to administrators, the user or both when user completes the form. All are customized to suit your needs.
Unique username and password for each user. User submitted information auto-populates into other forms, making for less redundancy.
Integrated Online Payments
Collect payments for memberships, athletic fees, school store, etc…quickly and easily.
Chart data collected and view results publicly or privately. Great for Coach of the Year nomination or All-State selections.
Collect and display digital signatures on your documents by allowing users to sign your forms using touchscreen devices, touch pads or mouse.
Bulk Document Export
For those who need all steroid testing forms for varsity football or all-star acceptances for North Group 4 basketball players. Easily created in one document.
Want to test and view sample forms?
Click on a tab below to view the form (forms have been pre-populated with data. Just sign and submit to see a finished product)
How has Power Media helped other Associations and/or Schools?
The North Dakota High School Coaches Association wanted an online membership which could be tailored to meet their specific needs and demands. We were able to work with them and create a membership form which works for them (and is still being updated to this day!!!). Information collected during the registration process is automatically auto-populated into any form, thus simplifying the process for members. We also worked with them to create their membership cards upon submission. Administration is able to print their membership card directly from the administrative section of the site…saving them much needed time and effort. We also recreated their scholarship application, which is now streamlined. All scholarship entrees can be exported to an excel document or viewed in their scholarship template.
The Georgia Athletic Coaches Association wanted an online solution for all of their nomination needs. We created this, along with integrating submitted responses to a specific template, as well as some other customized requests that they had. First, each nomination form was password-protected, meaning a password had to be entered in order to view the form. The password was sent via email to all the coaches beforehand. Second, the GACA wanted coaches to be able to view the athlete who were already nominated. In another password-protected page, we created a directory of all nominations for coaches to see. All 400+ fast pitch softball nomination are able to be viewed by coaches!
The Mississippi Association of Coaches wanted to streamline their All-Star Nomination and All-Star Acceptance Forms. Too many calls, faxes and issues occurred with the paper process. We set up a form that collected all information, showed a confirmation page (with responses integrated into a document) and sent confirmation emails with additional details and the document. Now the MAC needed only the Player Participation and Medical Consent forms from the All-Star Acceptance form. We pulled those forms and sent them back…broken down by East or West and alphabetically.
The Eagle Mountain-Saginaw ISD needed a more efficient way of handling collection of their athletic forms; one that could be tailored to meet their specific needs and demands. The district consists of 3 high schools and 5 middle schools. Needless to say, form collection was a hectic few weeks which easily turned into a month. By collecting forms online, EM-S eliminated all data entry responsibilities and was able to export data by school for their records. Better yet, their emergency information card was automatically created for them upon submission. The 5000+ athletes and their records were located in one database and easily accessible by those who need it.
The Cypress-Fairbanks ISD is one of the largest school districts in Texas. It is comprised of 11 high schools and 18 middle schools. The athletic department came to us looking for a solution for their game day operations. In other words, they needed help relaying ticket sales, game workers pay and game officials pay to the main district athletic office. Prior to working with Power Media, the process took roughly 60 days to pay workers and officials. Since integrating our system, the process takes 3-4 days for payment to be sent. All game day information/data is stored in our database and accessible at any time, from any place.
The Lyndhurst High School Athletic Department wanted to abandon the paper form collection process entirely. They came to use asking for a solution that not only does that, but also eliminates redundancy from a parents perspective. Parents who have multiple kids in the school or a child that plays multiple sports had to complete the form process for each kid, for each season. It was not friendly for parents. Now parents go through a user registration process that will auto-populate that information into any forms moving forward. The process has been simplified for their entire high school career. Plus, Lyndhurst partnered with Barnabas Hospital for Cardiac Screening. We tailored the athletic forms so this information was collected and easily sent to the Hospital in preparation for the exam….saving hours of data entry and preparation for this exam.
Eastern Christian High School wanted to collect most of their school forms online. The paper process was difficult to manage and they needed the ability to use the information swiftly without going through the data entry process. Power Media’s online form system collected the information and automatically added it to a database. Therefore, school administration could easily view the information and sort it accordingly. For example, they could pull the Emergency Information Cards for all male students in the 10th grade if they desired to do so. As with all of the work we do, confirmation pages and emails are seen by the parents to ensure their form was submitted.
Power Media has partnered with many state Associations and helped streamline the form collection process for both members and directors. Below is a list of associations who are using our platform and some of the benefits we have brought them. Also included are links to the finished document, which integrated responses from the form into a template of the associations choice.
Bottom line, Power Media works with our clients to create a customized solution to fit your needs. Your data collection and distribution needs will never be easier.
Additional features include:
- Collecting payments online– membership fees, convention fees, etc…
- Polls– automatically tally results for coach of the year. Results can be viewed by only administrators or choose to show your members real-time results. It’s up to you!!!
- Surveys– easily interact with your members while collecting and analyzing their submitted data.
- User Registration– register members quickly and easily. Information auto-populates into other forms for quick, member-friendly submissions .
- Signature Capture– Members, athletes and parents sign your forms using touchscreen devices, touch pads or mouse.
- Document Integration– Integrate responses from form into the document of your choice. Some example include All-Star Nomination forms, All-Star Acceptance forms, Scholarships, etc…